Money is to be spent on the activities of the District Action Plan. Seed money is for funding activities outlined and agreed upon by the District council to accomplish the action plan’s goals. Seed money implies that the funds are used to complement the District council’s assets, meaning if District council partners can help fund activity, the seed money will complement their investment.

Expense Type 1: Direct Reimbursement for Expenses

1. Create an invoice itemizing all expenses – provide the description, quantity, and dollar amount.
   • Description: the description should provide detail on what was purchased and why. The why needs to directly relate to the District Action Plan identified activity.
   • Quantity: the quantity is usually 1 for each expense line
   • Dollar Amount: the dollar amount should equal the total on the receipt/invoice/supporting documentation
2. Notify your District HECHW that the invoice is ready – provide the invoice and receipts to your HECHW.
3. Complete the Expense Application (below) and upload invoice and receipts to application as well.

Expense Type 2: Marketing Sponsorships

1. Create an invoice – provide the marketing sponsorship description, quantity, and dollar amount.
   • Description: the description should provide detail on what resource, time, effort is being provided by your organization as it relates to the District Action Plan identified activity. For example,
     • Are you hosting a community event and allowing access for educational materials or calls to action (survey, etc.) to be shared at the event?
     • Are you significantly promoting the District Action Plan and this marketing sponsorship helps to promote a DAP activity?
   • Quantity: the quantity is usually 1 for each sponsorship line item
   • Dollar Amount: the dollar amount should equal the total of the sponsorship requested
2. Notify your District HECHW that the invoice is ready – provide the invoice and marketing sponsorship commitment to your HECHW.
3. Complete the Expense Application (below) and upload invoice and marketing sponsorship commitment to application as well.

Paid to a MEMBER Partner willing to be the fiduciary of the funds on a reimbursement basis.

• $90,000 per action year in a grant cycle for all 10 District Councils
  • 7/2021-6/2022 – 0 (no funds for planning year)
  • 7/2022 – 6/2023 – $90,000
  • 7/2023 – 6/2024 – $90,000
• Funding Requests MUST be formalized in District Health Equity Council meeting minutes with requested funding amount and purpose identified.
  “The District Council has discussed and agreed to fund $_____ for the [insert activity] supporting [insert Goal] of action plan.”
• Funds are paid on a reimbursement basis through submission of the appropriate form displayed below.
• Forms include: Expense Application, ACH form, & W-9
  • Paid 14 days after receipt via ACH.
  • Funds should facilitate or aid in communicating council activities and accomplishing the council’s tasks.

• Translation services for material to teach concerning council-defined strategies and efforts.
• Interpreting services to teach concerning council-defined strategies and efforts.
• Venue fees
• Advertisement
• Consulting / Speaking / Service Fees
• Strategies to accomplish the effort

TechServ will provide referrals to other funding streams for an activity.

• Food, snacks, refreshments
• Expenses associated with purchases or fees that benefit only one member or partner.
• Expenses not authorized by the entire council.
• Expenses associated with activities that do not impact the goals set out in the district action plan.
• Expenses that are associated with purchasing capital assets that directly benefit one member or partner of the council.
• Expenses impacting any legal or financial benefit to one organization or individual in the council, such as legal incorporation fees, business insurance, accounting, or benevolent assistance.
• Expenses can be covered by another asset or resource in the district, county, or state. (Ex. Free rooms for meetings instead of paying for a room.)